How to bid on conference services for Virginia DEQ’s Clean Water Finance meeting

What the agency is buying

The Department of Environmental Quality is seeking conference facilities, catering, and audio-visual services for the Clean Water Finance-EPA All-States Meeting in Virginia Beach.

This opportunity may suit vendors able to provide one or more of these event services. Check the full solicitation to understand the requested work and response requirements.

Deadline and timing

The RFP was published October 14, 2026. Responses are due November 12, 2026, at 10:00 AM ET.

Submit through eVA before the deadline and allow time to complete the portal steps. The provided information does not specify what happens to late responses.

Who this opportunity suits

This solicitation is relevant to firms that provide conference facilities, catering, or audio-visual services. The work location is Virginia Beach.

How to access and respond

Find Solicitation 129509 on eVA, Virginia’s eProcurement portal. Viewing the posting is public and does not require an account. Give the page a moment to load, then read the full posting and response instructions.

To respond, sign in with a free eVA vendor account before the deadline. The full bid documents and instructions are on the eVA posting.

Prepare a clear, complete response

Read the full solicitation carefully and make a checklist of every requested item, format, and submission step. Use the posting’s requirements as the source of truth.

Explain clearly which services your firm can provide and how your response addresses the requested work. Review all documents for completeness and submit through eVA with time to spare.