How to bid on the West Mecklenburg HS turf field design RFP for Charlotte-Mecklenburg Schools

What Charlotte-Mecklenburg Schools is buying

Charlotte-Mecklenburg Schools seeks a qualified firm to provide design, engineering, and construction administration for a synthetic turf athletic field upgrade at West Mecklenburg High School in Charlotte, North Carolina.

The work also includes associated site improvements, drainage, and related infrastructure. This is a professional-services opportunity for firms prepared to support a field project across design and construction administration.

Key dates and the response deadline

Questions are due November 2, 2026, at 2:00 p.m. The proposal deadline is November 17, 2026, at 1:00 p.m. ET.

Submit questions by the stated cutoff and follow the posting’s response instructions so your proposal is submitted before the deadline. The supplied information does not state what happens to late responses.

Who this opportunity suits

This opportunity may suit professional firms with relevant design, engineering, and construction-administration experience for athletic-field work, including site improvements, drainage, and related infrastructure.

How to access the solicitation and respond

Find solicitation 163-10312026WMHS-YF on North Carolina’s electronic Vendor Portal (eVP). The posting and document list can be viewed publicly without an account.

Responding requires free eVP vendor registration. Review the full documents and follow the posting’s instructions. Some North Carolina bids use the separate NC eProcurement (Ivalua) tool; if this solicitation does, the posting will direct you there. Submit before the deadline.

Prepare a focused, complete proposal

Read the full solicitation documents and check the required response format, submission method, and requested materials. Build a checklist from the instructions and allow time to complete registration and submit.

Make your response specific to the project: explain how your firm would address design, engineering, construction administration, site improvements, drainage, and related infrastructure. Use relevant project examples and clearly identify the experience and roles of the proposed team.

If you need clarification, send questions by November 2, 2026, at 2:00 p.m. Avoid assuming requirements that are not stated in the solicitation documents.