How to bid on the UNCW Records Management System & Computer Aided Dispatch

What UNC Wilmington is buying

The UNC Wilmington Police Department (UPD) is looking for a comprehensive, integrated software system. This new system will replace their existing Computer Aided Dispatch (CAD), Records Management System (RMS), and Field Reporting/Mobile CAD systems. This is an opportunity for technology vendors specializing in public safety software solutions.

Key dates and deadlines

This solicitation was published on September 25, 2026. The deadline for responses is October 27, 2026, at 2:00 PM ET. All responses must be submitted before this exact time.

It is important to submit your response well in advance of the deadline to avoid any last-minute technical issues.

Who this opportunity suits

This opportunity is suitable for technology firms that provide integrated software solutions for law enforcement agencies. Specifically, vendors with expertise in Computer Aided Dispatch, Records Management Systems, and mobile field reporting tools will find this relevant. The solicitation falls under the technology category.

How to respond

To access the full solicitation documents and learn how to respond, you need to visit the North Carolina electronic Vendor Portal (eVP). The solicitation number is 72-PPBW27017. You can view the posting and its documents publicly without an account.

To submit a response, you will need to complete a free vendor registration on the eVP. Some North Carolina bids use the separate NC eProcurement (Ivalua) tool for submissions, while others direct you to submit as specified in the posting itself. Follow the instructions provided in the solicitation documents carefully.

Tips for preparing a competitive response

When preparing your response, clearly demonstrate how your proposed integrated software solution meets all the stated needs of the UNC Wilmington Police Department. Highlight your system's capabilities in CAD, RMS, and field reporting, emphasizing how they work together seamlessly.

Provide specific examples or case studies of similar successful implementations with other law enforcement agencies. Ensure your proposal is well-organized, easy to read, and directly addresses all requirements outlined in the solicitation. Pay close attention to any technical specifications or performance standards requested.