How to bid on Steam Tank Modernization at Elmhurst Hospital Center for NYC Health + Hospitals

What NYC Health + Hospitals is buying

NYC Health + Hospitals is seeking a contractor to modernize the steam tank system at Elmhurst Hospital Center in Elmhurst, New York. This is a construction opportunity for firms specializing in such infrastructure upgrades.

Vendors should note that this project has specific requirements regarding subcontracting limits and labor performance by the prime contractor's own employees. There is also a 27% M/WBE goal for bids of $500,000 or more.

Key dates and deadlines

The deadline for submitting bids is October 14, 2026, at 11:00 AM ET. It is crucial to submit your response before this time.

A mandatory pre-bid meeting is required to be eligible to bid. Meetings are scheduled for Thursday, September 10, 2026, at 10:00 AM, and Friday, September 11, 2026, at 10:00 AM. You must attend one of these meetings at 7901 Broadway, Elmhurst, NY, Conference Room E8-11, Elmhurst Hospital. Arrive at least 30 minutes early, as a 15-minute grace period for late arrivals will be granted. Limit attendance to no more than two persons per firm.

Who this opportunity suits

This opportunity is suitable for construction firms with experience in steam tank system modernization or similar mechanical infrastructure projects. Firms must be prepared to comply with the NYC Health and Hospitals (HHC) Project Labor Agreement.

Contractors must perform at least 25% of the labor with their own employees and limit subcontracts to no more than 75% of the contract price. Firms aiming for bids of $500,000 or more must also meet the 27% M/WBE goal. Subcontractors are encouraged to attend pre-bid meetings to access potential bidder lists.

How to respond

To access the solicitation, find it on NYC's Current Solicitations open-data list, using its PIN or title. You can view documents or submit your bid by searching the PIN on City Record Online or by registering a free vendor account in PASSPort and responding before the due date.

Remember, only bidders who attend one of the mandatory pre-bid meetings will be allowed to submit a bid.

Tips for a competitive response

Thoroughly review all solicitation documents to understand the full scope of work and all requirements. Pay close attention to the specific details regarding the steam tank modernization and any technical specifications.

Ensure your firm meets the subcontracting and labor performance requirements. If your bid is $500,000 or more, develop a clear plan to meet the 27% M/WBE goal. Prepare to submit certified payrolls electronically through NYC eComply, as this is required for contracts bid on or after December 31, 2025.

Since a Project Labor Agreement is in effect, familiarize yourself with its terms and be ready to execute a Letter of Assent. If applicable, ensure your firm holds all necessary trade licenses. Attending the mandatory pre-bid meeting is critical, so plan your attendance carefully and arrive on time.