How to bid on SDB Sludge Conveyors Rebuild for the City of Toledo

What the City is buying

The City of Toledo’s DPU/Water Reclamation is seeking replacement components for five existing belt conveyors—A, B, C, F, and G—in the Sludge Dewatering Building at Bay View Water Reclamation Plant.

This is an equipment IFB. Vendors should review the bid documents for the component details and line items before deciding whether to bid.

Key dates and the deadline

A pre-bid meeting is scheduled for November 10, 2026, at 10:00 a.m. The bid deadline is November 24, 2026, at 1:30 p.m. ET.

Submit electronically through PlanetBids before the deadline. The submission is not complete until PlanetBids issues an email confirmation. Bid prices must use two decimal places, and only one price per line item is accepted.

Who this opportunity suits

This opportunity may suit equipment vendors able to furnish replacement components for existing belt conveyors. Review the solicitation documents to confirm the specific components and whether your firm can provide them.

The bid instructions also call for a detailed list of related experience.

How to access and submit the bid

Open the original posting to view the City’s PlanetBids listing, where the scope, dates, and document list are public. PlanetBids may require a quick human-verification check before the page loads.

To download documents, receive addenda, and submit electronically, register a free PlanetBids vendor account with the City of Toledo. Follow the listing’s bid instructions and submit early enough to receive the email transmission confirmation.

Prepare a complete, competitive response

The City requires project paperwork, line items completed through e-bid, a bid guaranty, a signed contract, and a detailed list of related experience. Check the PlanetBids Bid Information tab for bid guaranty instructions. A bid bond or cashier’s/official check on a solvent bank is accepted; personal and company checks are not.

If using a check, scan and upload it with the bid, and ensure the original reaches the Division of Purchases and Supplies by the deadline. Make it payable to the City of Toledo. If using a bid bond, scan and upload it; the original does not need to be received by the City. A bid without a guaranty will be deemed non-responsive.

Check the listing’s Documents tab for insurance requirements and review which City and annual forms your company must submit. Some forms need to be submitted once for City contracts or once for bids in 2026, but the company must update applicable paperwork if information changes.