How to bid on SB90 cost reimbursement for the City of Richmond

What the City is buying

The City of Richmond’s Finance Department seeks proposals to collect, document, prepare, file, and monitor its state-mandated cost claims.

The initial contract is three years, with options to renew for two additional years, for a maximum term of five years. Services begin after Council award, execution of a professional services agreement, and issuance of a City purchase order.

Deadline and what to do before it

Proposals are due November 20, 2026, at 1:00 PM ET. Submit electronically through PlanetBids before the deadline.

Check the PlanetBids listing for the solicitation documents and any addenda, and leave time to complete registration and upload your response.

Who this opportunity may suit

This professional-services opportunity may suit firms experienced in documenting, preparing, filing, and monitoring state-mandated cost claims for public agencies.

How to access and respond

Click “View the original posting” to open the City’s PlanetBids listing. The scope, dates, and document list are public; PlanetBids may ask you to complete a “confirm you are human” check before the page loads.

To download documents, receive addenda, and submit electronically, register a free PlanetBids vendor account with the City of Richmond. For assistance downloading the solicitation, contact Ofelia Alvarez at [email protected].

Prepare a clear, competitive proposal

Use the solicitation documents to identify every requested response item and evaluation detail. Organize your proposal in the requested order and answer each requirement directly.

Explain how your firm would handle the claim work across collection, documentation, preparation, filing, and monitoring. Support your approach with relevant experience and clear descriptions of staff responsibilities.

Review the latest addenda before submitting, check that required files are complete and readable, and confirm that PlanetBids shows your response as submitted before the deadline.