How to bid on Safety Building HVAC pump work for the City of Toledo

What Toledo is buying

The City of Toledo DPS/FAFO is requesting quotes to replace two circulation pumps with new Taco pump assemblies and replace one variable speed drive at the Safety Building in Toledo, Ohio.

This is a construction IFB. Firms that perform building HVAC pump and drive replacement work may find it relevant.

Dates and the bid deadline

The solicitation was published October 23, 2026. A pre-bid meeting is scheduled for October 26, 2026, at 11:00 AM.

Submit electronically through PlanetBids by November 10, 2026, at 1:30 PM ET. PlanetBids must issue an email confirmation for the transmission to count as complete. If using a cashier’s or official check for the bid guaranty, the check must also reach the Division of Purchases and Supplies by the deadline.

Who this opportunity suits

This opportunity is suited to contractors with relevant HVAC pump and variable speed drive replacement capabilities. A contractor license is required.

How to access and submit a bid

Open the solicitation on the City of Toledo’s PlanetBids portal. The listing provides the scope, dates and document list. PlanetBids may ask you to complete a human-verification check before the page loads.

Register a free PlanetBids vendor account with the City of Toledo to download documents, receive addenda and submit electronically. Complete the required bid documents listed in PlanetBids, including Construction Project Paperwork, Line Items, a signed contract, a Tax Exemption Certificate and a bid guaranty. The Construction Project Paperwork, signed contract and Tax Exemption Certificate are on the Documents tab; bid guaranty instructions are on the Bid Information tab.

Prepare a complete, competitive response

Review the solicitation documents and any addenda before pricing. Check that your response addresses both pump assemblies and the variable speed drive, and enter prices to two decimal places with only one price per line item.

Include a bid bond or an eligible cashier’s or official check on a solvent bank. If using a check, scan and upload it with the bid, and arrange for the original to reach the City by the deadline. Company and personal checks are not accepted. A missing bid guaranty makes the bid non-responsive.

Check which company paperwork is already on file and update it if information has changed. The City says some city and annual paperwork is submitted once under its stated rules; verify the applicable documents in PlanetBids. Submit early enough to receive and confirm PlanetBids’ email receipt.