How to bid on roof repairs and replacement for the City of Toledo

What Toledo is buying

The City of Toledo’s DPS/Facilities Operations is seeking repairs to two EPDM roofs at Water Distribution and a full roof replacement at Ottawa Park Golf Course. The project qualifies for a project labor agreement.

This is an invitation for bids for construction work. Bidders must hold a roofing contractor license.

Deadline and what must be complete

The bid is due November 17, 2026, at 1:30 PM ET. Bids are accepted electronically only through the City’s PlanetBids portal.

PlanetBids must issue an email confirmation for the transmission to count as complete. A bid guaranty is required; if using a cashier’s or official check, the City must receive it by the deadline.

Who this opportunity suits

This opportunity suits roofing contractors licensed to work in Toledo who can handle both EPDM roof repairs and a full roof replacement. Firms should also be prepared to meet the project’s project labor agreement terms.

How to submit your bid

Open the solicitation on the City of Toledo’s PlanetBids portal. A brief human-verification check may appear. Register a free vendor account with the City to download documents, receive addenda and submit an electronic bid.

Submit the construction project paperwork, line items, bid guaranty, signed contract and tax exemption certificate listed for this bid. Check PlanetBids’ Documents tab and Bid Information tab for the forms and bid guaranty instructions.

A bid guaranty may be a bid bond or a cashier’s/official check on a solvent bank. Upload a scan of either with the bid. For a check, send the original to the Division of Purchases and Supplies by the deadline; make it payable to City of Toledo. Company and personal checks are not accepted.

Prepare a complete, competitive response

Review the scope and all posted documents, and check for addenda before submitting. Make sure your pricing covers both Water Distribution roofs and the Ottawa Park Golf Course replacement, and enter prices to two or four decimal places, with only one price per line item.

Use a submission checklist to confirm each required document is included, the bid guaranty is valid, and any check has been delivered on time. Submit early enough to receive and verify PlanetBids’ email confirmation.