How to bid on Statewide Subject Specific Reference & Research Databases for MA Libraries

What the agency is buying

The Massachusetts Board of Library Commissioners is looking for online subject-specific reference and research databases. These databases will be used remotely by libraries and their patrons across Massachusetts. The selected products will become part of the core electronic resources available statewide for Massachusetts libraries.

Key dates and deadlines

This opportunity was published on September 14, 2026. The deadline for submissions is December 18, 2026, at 2:00 PM ET. All proposals must be submitted by this time.

Who this opportunity suits

This solicitation is suitable for publishers of online content, value-added resellers, and third-party vendors who represent electronic subject-specific reference content. The content must offer remote access for libraries and library patrons. This falls under the technology category for online databases and electronic resources.

How to respond

To access the full bid documents, you can view the original source on COMMBUYS, the Commonwealth of Massachusetts procurement portal. No account is needed to view the bid or download documents directly from the bid page.

To submit a quote electronically, you will need to register for a free COMMBUYS vendor account. If you do not wish to quote electronically, follow the specific submission directions provided within the bid documents.

Tips for preparing a competitive response

When preparing your proposal, clearly demonstrate how your database products meet the need for subject-specific reference and research. Emphasize the remote access capabilities and how they will benefit a wide range of library patrons across Massachusetts.

Ensure your proposal highlights the value your product brings as a core statewide electronic resource. Pay close attention to all instructions for submission on COMMBUYS and submit your response well before the December 18, 2026 deadline to avoid any last-minute technical issues.