How to bid on Statewide General Reference & Research Databases for MA Libraries

What the agency is buying

The Massachusetts Board of Library Commissioners is looking for proposals for online general reference and research databases. These databases must offer remote access for both libraries and their patrons. The selected products will become a key part of the statewide electronic resources available to Massachusetts libraries.

Key dates and deadlines

The solicitation was published on September 14, 2026. All proposals must be submitted by December 18, 2026, at 2:00 PM ET. It is important to submit your proposal before this deadline to be considered.

Who this opportunity suits

This opportunity is suitable for publishers of online content, value-added resellers, and third-party vendors who represent electronic general reference content. Firms specializing in technology and information services for libraries would find this relevant.

How to respond

You can find the full solicitation documents on COMMBUYS, the Commonwealth of Massachusetts procurement portal, under solicitation number BD-27-1007-1007C-1007L-133433. Viewing the documents is public and does not require an account. To download documents, you can do so directly from the bid page without an account.

To submit an electronic quote, you will need to register for a free COMMBUYS vendor account. If you prefer not to quote electronically, follow the specific submission directions provided within the bid documents. For any questions, you can contact Tanesha Deane.

Practical tips for preparing your response

When preparing your proposal, clearly describe the features and benefits of your online general reference and research databases, especially how they provide remote access. Highlight any unique content or functionalities that differentiate your product. Ensure your proposal directly addresses the needs of libraries and patrons for comprehensive and accessible research tools.

Pay close attention to all instructions for submission on COMMBUYS, including any required formats or attachments. Double-check that all necessary forms are completed accurately and submitted by the deadline. A well-organized and thorough response will help demonstrate your capability to meet the agency's requirements.