Bid guide
How to bid on PSAL Athletic Insurance for NYC Education
What NYC Public Schools is buying
On behalf of the Public Schools Athletic League, NYC Public Schools is seeking a provider for accident, medical, and dental coverage and related claims administration for eligible participants in approved, PSAL-sponsored interscholastic sports.
The requirements contract has a three-year term, with up to two one-year extension options for NYC Public Schools. Services are anticipated to start around November 2027, and the RFP may result in multiple contracts.
Dates and the proposal deadline
The pre-proposal conference is scheduled for November 10, 2026, from 11:00 a.m. to 12:00 p.m. Eastern Time on Microsoft Teams Live. Questions must be emailed to [email protected] by 4:00 p.m. Eastern Time on November 19, 2026. Include the RFP number and title in the email subject line.
Proposals are due by 4:00 p.m. Eastern Time on December 9, 2026. Late proposals will not be accepted. Allow time to assemble the files and verify that your submission reaches the designated address before the deadline.
Who this opportunity suits
The RFP is for qualified insurance carriers, agencies, brokers, or authorized third-party administrators with relevant insurance and claims administration capabilities.
The program is limited to eligible student athletes and authorized participants in approved PSAL-sponsored interscholastic athletic activities.
How to get the RFP and submit
Open the full notice through NYC City Record Online using “View original source.” The notice provides the RFP details and document access instructions. If you cannot download the RFP, email [email protected] with the RFP number and title in the subject line. Check the vendor portal periodically for amendments and answers.
Email proposal files to [email protected] only. The subject line must include the solicitation number and your vendor name. Attach the completed RFP and Appendices F and G as separate files, named “RFP,” “Pricing Form,” and “Cost Budget Summary,” respectively. If the files are too large, put a OneDrive link as the first line of the email, send no attachments, and make sure the agency can access the files. The notice also allows hand delivery of paper proposals before the deadline; consult the full notice for the paper submission instructions.
Prepare a careful, complete response
Read the full RFP and its appendices before deciding whether to bid. Map your coverage, claims handling, and operational capabilities to the stated needs, and clearly explain how your team will serve the eligible PSAL participants.
Check each required file, its name, and the email subject line against the notice. For a OneDrive submission, test the sharing link from an account outside your organization and confirm the folder contains only proposal documents. Review posted amendments and answers before sending your final response.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from NYC Education; the original posting controls.