How to bid on a digital X-ray system for the City of Toledo Bomb Squad

What Toledo is buying

The City of Toledo Police Northwest Ohio Bomb Squad wants to purchase a digital X-ray system for scanning suspicious packages and items for explosives. The solicitation is an invitation for bids, or IFB, posted by the Toledo Police Department.

This opportunity may suit a vendor that supplies digital X-ray systems for security or bomb squad use and can meet the solicitation’s specifications.

Deadline and submission timing

Bids are due November 3, 2026, at 1:30 PM ET. Submit electronically through the City of Toledo’s PlanetBids portal before the deadline.

PlanetBids must issue an email confirmation for the transmission to count as completed. If you use a cashier’s or official check as the bid guaranty, the check must also reach the City’s Division of Purchases and Supplies by the deadline.

Who this opportunity suits

The bid is relevant to firms that sell digital X-ray scanning systems for security applications, particularly equipment used to inspect suspicious items. Review the solicitation documents to confirm that your product and company can meet the City’s stated requirements.

How to access and submit a bid

Open the City’s PlanetBids listing for Solicitation 10009022. PlanetBids may ask you to complete a human-verification check. Register a free vendor account with the City to download documents, receive addenda and submit an electronic bid.

Include the project paperwork, signed contract, bid guaranty and line-item pricing, which will auto-populate with the e-bid. Prices must be to two decimal places, and only one price per line item is accepted. A bid without a guaranty will be deemed non-responsive.

For a bid bond, scan and upload it with the bid; the original does not need to reach the City. For a cashier’s or official check on a solvent bank, scan and upload it with the bid and deliver the check by the deadline. No company or personal checks are accepted; make the check payable to the City of Toledo.

Prepare a complete, competitive response

Read the solicitation documents and any addenda before pricing. Check the specifications carefully and make sure your proposed system addresses the stated use for scanning suspicious packages and items for explosives.

Use the bid checklist to verify every required submission, signature and price entry. Check the PlanetBids listing for bid-guaranty instructions and the insurance requirements, and allow time to arrange the guaranty and any check delivery.

Submit early enough to confirm the electronic transmission and save PlanetBids’ email confirmation. The City also identifies some company paperwork as reusable across bids or contracts; check which documents are already on file and update them if information has changed.