How to bid on an asset management system for the City of Murrieta

What the City is buying

The City of Murrieta is seeking a secure, cloud-based asset management system for municipal departments. It would manage physical assets, work orders, inspections, preventive maintenance, inventory, field operations, and resident service requests, including a public-facing request module.

The RFP also calls for professional services covering project management, configuration, data migration, integrations, testing, training, implementation, go-live support, and ongoing technical support. This is an opportunity for a vendor able to provide both the system and the services needed to put it into use.

Key date and deadline

The RFP was published September 30, 2026. Proposals are due October 28, 2026, at 8:00 PM ET.

Submit before the deadline through PlanetBids. The provided information does not state what happens to late proposals, so plan to complete the electronic submission ahead of the due time.

Who this opportunity suits

This RFP may suit vendors that provide cloud-based asset management systems and related implementation services for municipal operations. Relevant capabilities include asset lifecycle tracking, work order and field operations, GIS-based management, resident service requests, integrations, and secure system administration.

The requested services also make this relevant to firms with experience in system configuration, data migration, testing, training, implementation, and technical support.

How to access and respond

Open the solicitation on the City of Murrieta’s PlanetBids portal. The scope, dates, and document list are public; PlanetBids may ask you to complete a “confirm you are human” check before loading the page.

To download documents, receive addenda, and submit electronically, register a free PlanetBids vendor account with the City of Murrieta. The solicitation is MSD 26-012, posted by the Municipal Services Department.

Complete Exhibits B, C, and D. Download Exhibit C, fill it out, and upload it as an Excel file under “General Attachment” with your proposal. Ensure all response files follow the format outlined in the RFP.

Prepare a clear, complete proposal

Organize the response around the system’s requested capabilities and explain how your solution supports asset tracking, work orders, inspections, preventive maintenance, inventory, field operations, and resident requests. Address the stated needs for GIS, integrations, automation, security, and administration without leaving requested areas unclear.

Describe your approach to configuration, data migration, integrations, testing, training, implementation, go-live support, and ongoing technical support. Check that Exhibits B, C, and D are complete, that Exhibit C remains in Excel format, and that every file meets the RFP’s format requirements.

Review the PlanetBids listing for the document set and any addenda, then allow time to finish and verify the electronic submission before the deadline.