How to bid on admitted-student packet print and mail services for NC State

What NC State is buying

North Carolina State University is seeking a vendor to print and mail five admitted-student packet mailings. Each packet has five components, including envelopes, and the mailings are scheduled between January 8 and April 16, 2027.

This IFB may suit a print and mail vendor able to produce and mail the packet components in a series of scheduled mailings. The category is supplies.

Key dates and deadline

Questions are due October 26, 2026, at noon. The solicitation deadline is November 2, 2026, at 4:00 p.m. ET.

The description also says samples must be received by NC State by 5:00 p.m. on November 2, 2027, for a quote to be considered responsive. That sample date conflicts with the listed solicitation deadline and the plain-English summary, which gives the sample deadline as 5:00 p.m. on November 2, 2027. Check the solicitation posting and documents to confirm the correct sample deadline.

Who this opportunity suits

This opportunity is relevant to firms that provide printing and mailing services and can handle multiple components across five scheduled mailings. Vendors should review the solicitation documents to understand the specifications for each component and the required mailing schedule.

How to access and respond

Find solicitation 63-DMP1212541 on North Carolina’s electronic Vendor Portal (eVP). Viewing the posting and its document list is public, but responding requires free eVP vendor registration.

Open the posting’s documents for the full requirements and submission directions. Some North Carolina bids use the separate NC eProcurement (Ivalua) tool; otherwise, submit as directed in the posting before the deadline.

Prepare a complete response

Read the full solicitation and check all specifications, required documents, sample instructions and delivery details. Since samples are required for a quote to be considered responsive, confirm the correct due date and how samples must be received.

Plan production and mailing around the five mailing dates. Send questions by the stated question deadline, and leave time to complete registration and submit the response through the method specified in the posting.