How to bid on Allegra Westbrooks Library HVAC work for Mecklenburg County

What Mecklenburg County is buying

Mecklenburg County is seeking sealed, single-prime lump-sum bids for partial HVAC replacements at Allegra Westbrooks Regional Library, 2412 Beatties Ford Road, Charlotte.

This is a construction IFB for NC-licensed mechanical contractors. Bid, performance, and payment and material bonds are required.

Key dates and the bid opening

Bids are due Tuesday, November 3, 2026, at 2:00 p.m. ET. The County will open and read them aloud at that time at the Asset & Facility Management Department, 3205 Freedom Drive, Suite 6000, Charlotte, NC 28208.

Send the mandatory written letter of interest at least 48 hours before the bid opening. The notice says contractors who do not send it may be considered non-responsive.

Who this opportunity suits

This opportunity is for prime contractors licensed as mechanical contractors in North Carolina and able to bid a lump-sum construction project.

Before pursuing the bid, consider whether your firm can meet the bond requirements and submit the County’s required standard bid forms.

How to access the bid and respond

Find solicitation 487-ALLEGRA HVAC on North Carolina’s electronic Vendor Portal (eVP). The posting and document list are public to view. Responding requires free eVP vendor registration.

The bid documents are available digitally at no cost from the County’s authorized design consultant, TLC Engineering Solutions. The notice names Wally Ray as the contact for obtaining them. Send the written letter of interest to the authorized design consultant at least 48 hours before opening so you can be added to the official bidders list for potential addenda distribution.

Follow the posting’s submission instructions and submit before the deadline. Some North Carolina bids use the separate NC eProcurement (Ivalua) tool; otherwise, submit as the posting directs.

Prepare a complete, competitive bid

Review the bid documents carefully, use the County’s standard forms, and check that your price covers the work described in those documents. Confirm that your firm can provide each required bond.

Send the letter of interest early, then monitor the official bidders list and bid posting for potential addenda. Make sure your final submission follows the stated delivery method and arrives before the opening.