Bid guide
How to bid on HVAC replacement for North Carolina’s Black Mountain Veterans Home
What the agency is buying
The State of North Carolina Construction Office is seeking bids for Phase 1 of HVAC replacement at the Black Mountain Veterans Home in Black Mountain. The work replaces geothermal heat pump units serving the main kitchen, laundry room, and occupant rooms with air-cooled DX units, plus a dedicated outside-air unit for the kitchen.
The scope also includes electrical power, controls, ductwork, piping, and rough-in of geothermal piping inside the building. That piping will be temporarily capped in Phase 1 for connection to new geothermal heat pumps in Phase 2.
Key dates and the deadline
An open pre-bid meeting and site walkthrough are scheduled for November 3, 2026, at noon at the Black Mountain Veterans Home, 62 Lake Eden Road, Black Mountain, NC. Attendees should arrive 15 minutes early to check in at the main entrance and bring a valid photo ID or driver’s license.
The IFB was published October 28, 2026. Bids are due November 24, 2026, at 2:00 PM ET. The bid deadline is the cutoff for submitting a response; follow the posting’s instructions so your bid is submitted before then.
Who this opportunity may suit
This opportunity may suit construction and mechanical contractors with experience replacing HVAC equipment in occupied facilities, including work involving air-cooled equipment, dedicated outside-air systems, electrical connections, controls, ductwork, and piping.
Firms considering the work should also be prepared to coordinate Phase 1 geothermal piping rough-in with a later Phase 2 connection.
How to find the documents and respond
Find solicitation SCO-23-26462-01A on North Carolina’s electronic Vendor Portal (eVP). The posting and document list are publicly viewable. Responding requires free eVP vendor registration.
Review the posting for the full documents and response directions. Some North Carolina bids use the separate NC eProcurement (Ivalua) tool; otherwise, submit as the posting directs. Check the instructions for the required bid forms and submit before the deadline.
Prepare a complete, competitive bid
Attend the pre-bid meeting and walkthrough if you can. The meeting is intended to address project-specific questions, issues, bidding procedures, and bid forms. Use it to understand the site and identify questions to resolve before submitting.
Read the complete solicitation and forms carefully. Build your price around the stated Phase 1 work, check that your response addresses each required item, and allow time to complete vendor registration and submit through the specified process.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from State of NC - Construction Office; the original posting controls.