How to bid on ballot printing and mailing for Montgomery County OH

What Montgomery County is buying

The Montgomery County Board of Elections is seeking a vendor to print and mail absentee ballots for 2027 and 2028. The contract may be extended for one additional two-year term, covering 2029 and 2030.

The ballots will serve approximately 375,000 registered voters across 381 precincts. The vendor must meet requirements in the Ohio Revised Code and from the Ohio Secretary of State. Precinct counts for a general election depend on the subdivisions and offices involved.

Deadline and timing

The proposal deadline is January 13, 2027, at 1:30 PM ET. Submit your response through OpenGov before that time; do not wait until the last minute in case you need to resolve an account or submission issue.

Who this opportunity may suit

This opportunity may suit a printing and mailing firm with experience handling election materials and the capacity to serve a large voter population across multiple precincts.

Vendors should be prepared to show how their services can meet applicable Ohio absentee-ballot printing and mailing requirements. Review the project materials for the specific requirements and evaluation details.

How to access and respond

Open the opportunity on OpenGov Procurement using the “View original source” option. The first visit may show a brief security check; let it finish so the project page can load.

Sign in or create a free vendor account to download plans, ask questions, join the planholders list, and submit your response. OpenGov also sends addenda notices, so monitor the project there as you prepare your proposal.

Prepare a clear, complete proposal

Read the project documents and any addenda closely. Make a checklist of every requested item, required format, and submission step, and allow time to confirm your response is complete in OpenGov.

Explain your relevant printing and mailing experience, how you would manage work at the stated scale, and how your approach addresses the Ohio requirements identified in the solicitation. Keep claims specific and support them with examples or documentation where appropriate.

Use the OpenGov question process to clarify anything unclear, and check for addenda before submitting so your proposal reflects the latest project information.