How to bid on the Ivory Baker Recreation Center retrofit for Mecklenburg County

What Mecklenburg County is buying

Mecklenburg County is seeking single-prime, lump-sum construction bids for a deep energy retrofit at Ivory Baker Recreation Center, 1920 Stroud Park Ct. in Charlotte, North Carolina.

This IFB may suit a prime contractor able to take responsibility for a construction project under a lump-sum bid and provide the required bonds.

Key dates and the bid deadline

The mandatory on-site pre-bid meeting is October 20, 2026, at 10 a.m. at the recreation center. Plan to attend; the meeting is mandatory.

Sealed, hand-delivered bids are due November 3, 2026, by 2:30 p.m. Eastern Time at the Mecklenburg County Asset & Facility Management Department, 3205 Freedom Drive, Suite 6000, Charlotte, NC 28208. Bids will be opened and read aloud at that time and place.

Prime general contractors must provide a written letter of interest at least 48 hours before the bid opening to be placed on the official bidders list.

Who this opportunity suits

This opportunity is for prime general contractors interested in single-prime, lump-sum construction work. The notice says bid, performance, and payment and material bonds are required.

North Carolina law and applicable regulations of various licensing boards apply. Review the bidding documents to determine the specific licensing and project requirements.

How to access the posting and respond

Find solicitation 487-Ivory Baker Recreation Center Deep Energy Retrofit on North Carolina’s electronic Vendor Portal. Viewing the posting and document list is public; responding requires free eVP vendor registration.

The posting provides the response instructions. Some North Carolina bids use the separate NC eProcurement (Ivalua) tool; otherwise, follow the posting’s directions and submit before the deadline. This solicitation calls for sealed, hand-delivered proposals.

For drawings and specifications, contact Garrett Sutcliffe at WSP using the contact details in the solicitation. Submit the required written letter of interest to the County’s authorized design consultant at least 48 hours before bid opening.

Prepare a complete, competitive bid

Attend the mandatory site meeting and review the drawings, specifications, and any posted addenda before pricing. Use the site visit and bid documents to check existing conditions and identify questions early.

Build your lump-sum price from the project documents, confirm that your bid includes all required work, and allow time to arrange the required bid, performance, and payment and material bonds.

Follow the stated delivery method and location, and leave enough time for hand delivery before 2:30 p.m. on November 3. Check the posting for updates and make sure your letter of interest is submitted within the required time.