How to bid on the Hotel and Conference Facilities Open Pool for Washington State (WEBS)

What the agency is buying and why it matters

The University of Washington Procurement Services department is looking for hotels to join an open and ongoing pool. This pool will be used for both lodging and event hosting services.

This is an opportunity for hotels to establish a contract with the University of Washington, potentially leading to recurring business for accommodation and event space.

Key dates and what happens at the deadline

Proposals must be submitted by July 31, 2035, at 8:00 PM ET. This is a firm deadline, and all submissions must be complete by this time.

After the deadline, the University of Washington will review the submitted proposals to select hotels for their open pool.

Who this opportunity suits

This opportunity is suitable for hotels and conference facilities located in or near Olympia, Washington, or other areas that can serve the University of Washington's needs.

Firms in the education category, specifically those providing lodging and event hosting services, are the primary target for this solicitation.

How to respond

To access the solicitation, you need to go to Washington State's WEBS Bid Calendar. You can find the bid by using the reference number 909164.

While viewing the solicitation is public, downloading the full documents and submitting your response requires a free WEBS vendor sign-in. Make sure to register and submit your proposal before the deadline.

Practical tips for preparing a competitive response

Carefully read all instructions in the Request for Quote and Qualifications (RFQQ). Ensure your proposal directly addresses all requirements for lodging and event hosting.

Highlight your hotel's unique features, amenities, and capacity that would be beneficial for university staff, students, or events. Provide clear pricing structures for various services.

Since this is an open and ongoing pool, focus on demonstrating your reliability, quality of service, and ability to meet diverse needs over time. Ensure all contact information and required forms are accurately completed.