Bid guide
How to bid on RayStation system support for the Department of Veterans Affairs
What the VA is buying
The Department of Veterans Affairs plans a sole-source contract with RaySearch Americas for maintenance, repairs, replacement parts, software and hardware updates, licensing, and technical support for its RayStation treatment planning system at the VA New Jersey Healthcare System’s East Orange Campus.
The anticipated term is a base year with four 12-month options. This notice is not a request for competitive quotes, but firms that believe they can meet the requirements may send evidence of their capability.
Deadline and what happens next
Written responses are due November 2, 2026, at 10:00 a.m. CST. The listing also gives the deadline as 11:00 a.m. ET.
The VA says it will evaluate responses, but deciding whether to compete the procurement is at the Government’s discretion. If no responses are received, the Government will proceed with the award.
Who this opportunity may suit
This opportunity may suit firms able to maintain and support the RayStation treatment planning system and its related host-system components, including repairs, parts, updates, licensing, and technical support.
The notice lists NAICS 541519, Other Computer Related Services, with a standard size of $34 million.
How to respond
Email written notice and supporting evidence to Contracting Specialist Lee Kern at [email protected]. The notice says the evidence must be detailed enough to demonstrate your ability to perform the requirements. Telephone requests and inquiries will not be accepted.
To access the opportunity, click “View original source” on the portal. If the first click opens the portal homepage, click it again. A free account may be needed to view documents, though many bids do not require one.
Prepare a clear capability response
Address the specific work named in the notice: maintenance, repair, parts, software and hardware updates, licensing, and technical support for RayStation and its related components. Explain which parts your firm can perform and include relevant evidence rather than relying on broad claims.
Check that your email reaches the listed contact before the stated deadline. Keep the response focused and make it easy to see how your experience and capabilities match the requirements.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.