How to bid on ambulance remounts for the City of Toledo

What Toledo is buying

The City of Toledo Fire and Rescue Department is seeking a vendor to remount two ambulances to meet or exceed the provided specifications and drawings. The selected vendor must take possession of both vehicles within seven days after the purchase order is issued.

This IFB may suit firms that remount ambulances and can meet the solicitation’s specifications and vehicle handoff schedule.

Deadline and what must be submitted

Bids are due November 3, 2026, at 1:30 PM ET. Submit through PlanetBids before the deadline. PlanetBids considers a transmission complete only after it issues an email confirmation.

The bid must include the project paperwork, line-item pricing, a bid guaranty and a vendor-signed contract. Enter prices to two decimal places, with only one price per line item. A missing bid guaranty makes the bid non-responsive.

Who this opportunity may suit

This opportunity is relevant to ambulance remount and specialty vehicle equipment firms with the capability to work from detailed specifications and drawings. Consider whether your firm can take possession of both vehicles within seven days after the purchase order is issued.

How to access and submit the bid

Open solicitation 10009014 on the City of Toledo’s PlanetBids portal. The listing provides the bid documents, addenda and electronic bidding; PlanetBids may require a human-verification check before loading the page.

Register a free PlanetBids vendor account with the City to download documents, receive addenda and submit electronically. Follow the listing’s instructions for the required paperwork and upload your bid guaranty. PlanetBids must email confirmation that your transmission is complete.

A bid guaranty may be a bid bond or a cashier’s or official check from a solvent bank. Upload a scan of either form with the bid. If using a check, it must also reach the Division of Purchases and Supplies by the deadline; company and personal checks are not accepted. Make checks payable to City of Toledo.

Practical preparation tips

Review the specifications, drawings, bid information and all addenda before pricing. Check that your response addresses each line item and that prices have two decimal places.

Use the solicitation’s document list to verify which forms are required with this bid. Some City paperwork is submitted once for the duration of City contracts, and some annual paperwork is submitted once for bids in 2026; update applicable documents if information changes.

Submit early enough to confirm PlanetBids has emailed a transmission receipt. If using a check as the guaranty, allow time for the City to receive it by the deadline as well as time to upload the scan.