How to bid on heating condensate pumps for the Federal Bureau of Prisons

What the agency is buying

The Federal Bureau of Prisons is requesting quotes for heating and condensation pumps for FCC Terre Haute in Terre Haute, Indiana. The solicitation is a 100% small-business set-aside under NAICS 333415.

Quotes must include shipping costs to the facility, FOB destination. The agency will consider price, past performance, and delivery time when selecting the best-value quote.

Deadline and delivery timing

Submit a completed and signed quote by email no later than November 2, 2026, at 11:00 a.m. EST. Faxed and hand-carried quotes will not be accepted.

Delivery by December 21, 2026, is preferred. Later delivery dates and partial deliveries may be considered, but delivery timing is part of the evaluation.

Who this opportunity suits

This opportunity is for small businesses that can supply the specified heating condensate pumps and quote delivery to FCC Terre Haute. Vendors should be able to address the exact measurements and components in the solicitation.

It may suit equipment suppliers in the applicable NAICS category who can provide clear pricing, relevant past-performance information, and a realistic delivery schedule.

How to access and submit a quote

To access the opportunity through the portal, click “View original source.” If the first click opens the portal homepage, click it again to go to the bid. A free account may be needed to view documents.

Complete and sign the SF 1449 and the attached quote sheets. Complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449. Include your email address and UEI in block 20, and put your offeror name and UEI in the quote-sheet header. Send the signed quote electronically to [email protected].

The solicitation says offerors must have active, up-to-date SAM registration; submitting an offer constitutes compliance with the representations and certifications. Monitor the solicitation site for amendments and updates.

Prepare a complete, competitive response

Check the solicitation documents against your quote line by line so the pump measurements and components match the stated specifications. Identify any differences clearly rather than leaving the agency to infer what you are offering.

Include the full shipping cost to the facility and state a specific delivery schedule, including whether delivery would be partial. Provide relevant past-performance information and review all required form fields and signatures before emailing the quote.