How to bid on emergency employee meals for Ascension Parish

What Ascension Parish is buying

The Parish is seeking a contractor to provide hot or cold meals for parish employees during a declared state of emergency. Meal service may support emergency workers responding to a declared or undeclared disaster.

The contractor must meet Louisiana Department of Health health and safety requirements. This RFP may suit food service businesses able to provide meals during emergency operations.

Key dates and the proposal deadline

Questions are due by 3:00 p.m. Central Time on November 5, 2026. Responses are to be posted by 3:00 p.m. Central Time no later than November 12, 2026.

Proposals are due November 19, 2026, at 3:00 p.m. Central Time. The deadline is the time proposals must be received, not just sent. The listing also gives 4:00 p.m. ET, which is the same time as 3:00 p.m. Central.

Who this opportunity may suit

This RFP is relevant to food service providers that can prepare and supply hot or cold meals and meet the stated Louisiana Department of Health requirements.

Consider whether your business can support meal service during emergency operations and respond to the agency's needs for the type of meals requested.

How to review and submit a proposal

Click “View original source” to open the solicitation page on the agency's Beacon portal. You can view the page without signing in and review its description, attachments, deadlines, and buyer contact.

To download documents, join the interest list, or submit electronically, create a free Beacon supplier account and respond before the due date.

The RFP also requires six printed copies, received by the Ascension Parish Government Purchasing Department, 615 East Worthey Street, Gonzales, Louisiana 70737, by 3:00 p.m. Central Time on November 19. Electronic submission is permitted, but the six hard copies must still be submitted within 24 hours of the electronic proposal deadline. The Parish is closed Fridays; hard copies may be received the next business day, typically Monday, unless Monday is a recognized holiday.

Prepare a clear, responsive proposal

Read the RFP and its attachments carefully, then organize your response around the requested service and submission instructions. Explain how your firm can provide hot or cold meals and address the stated health and safety requirements.

Send questions to the Purchasing Department by the stated question deadline. Check the posted responses and any solicitation updates before finalizing your proposal.

Plan ahead for both electronic submission and delivery of all six printed copies. Allow time for the proposal to be received by the deadline, and verify that the electronic response and hard-copy package are complete.