How to bid on HVAC Replacement for DMV Alexandria CSC

What the DMV is buying

The Virginia Department of Motor Vehicles (DMV) is seeking a contractor to remove and replace the existing HVAC systems at its Alexandria Customer Service Center. This is a direct opportunity for construction firms specializing in heating, ventilation, and air conditioning services.

This project is an Invitation for Bid (IFB), meaning the contract will likely be awarded to the lowest responsive and responsible bidder. Vendors should focus on providing a competitive price while meeting all specified requirements.

Key dates and deadlines

The solicitation was published on September 17, 2026. A mandatory pre-bid meeting will be held on October 1, 2026, at 11:00 a.m. at 2681 Mill Road, Alexandria, Virginia. Attendance is required for any firm planning to submit a bid.

Questions regarding the specifications must be submitted in writing by 4:00 p.m. on October 10, 2026. The final deadline for bid submission is October 27, 2026, at 10:00 a.m. ET.

Who this opportunity suits

This opportunity is ideal for construction companies with expertise in HVAC system removal and installation. Firms should have experience with commercial or public building projects and be capable of handling the scope of work for a customer service center.

The project is located in Alexandria, Virginia, making it suitable for contractors based in or near the Northern Virginia area, or those willing to travel to the site for the mandatory pre-bid meeting and project execution.

How to respond

To access the full solicitation documents, you will need to view the original posting on eVA, Virginia's eProcurement portal. The posting is publicly viewable without an account.

To submit a bid, you must sign in with a free eVA vendor account before the October 27, 2026, deadline. Ensure you attend the mandatory pre-bid meeting on October 1, 2026, as failure to do so will prevent you from submitting a valid bid.

Tips for a competitive response

Given this is an Invitation for Bid, pricing will be a critical factor. Thoroughly review the specifications to ensure your bid accurately reflects the costs involved and that you can meet all technical requirements.

Attend the mandatory pre-bid meeting to gain a clear understanding of the project scope and ask any clarifying questions. This is also an opportunity to confirm site conditions and ensure your proposed solution is compliant. Submit any questions about the specifications in writing by the October 10 deadline to ensure you receive official responses.

Double-check all submission requirements on eVA and ensure your bid is submitted correctly and on time through the portal. Technical issues with eVA should be directed to eVA Customer Care well in advance of the deadline.