How to respond to the VA Syracuse Capstone microturbine maintenance notice

What the VA plans to buy

The Department of Veterans Affairs, Network Contracting Office 2, intends to award a firm-fixed-price contract for preventive maintenance, unscheduled maintenance, and on-call emergency support for eight Capstone C65 microturbines and gas packs at the Syracuse VA Medical Center.

The planned period is December 1, 2026, through November 30, 2027, with four option years. The VA has named RSP Systems, an authorized distributor of Capstone Green Energy, for its intended sole-source award. This notice is not a request for competitive quotes.

Deadline and what happens next

The VA must receive written capability information by November 4, 2026, at 10:00 a.m. EDT.

The agency says it will consider responses to help determine whether to issue a solicitation. Whether to compete the requirement is at the Government’s discretion. The notice does not guarantee a competitive procurement or an award to a respondent.

Who this opportunity may suit

This notice may be relevant to firms with experience maintaining, repairing, and providing emergency support for Capstone C65 microturbines and gas packs. The listed NAICS code is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.

Prospective contractors must be registered in the System for Award Management (SAM) to be eligible for award.

How to send a response

Send a written response by email only to Contract Specialist Stephanie Decker at [email protected]. Use the subject line “RESPONSE TO INTENT TO SOLE SOURCE 36C24227Q0065 Capstone Microturbine PM.” The notice asks for clear and convincing documentation of your ability to meet the requirement, including general information and detailed technical background on your capabilities and experience.

To find the opportunity, click “View original source” on the portal. If the first click opens the portal homepage, click again to go to the bid. A free account may be needed to view documents, though many bids do not require one.

Prepare a focused capability statement

Address the specific equipment and services in the notice. Explain your relevant experience with the eight Capstone C65 units and gas packs, and describe your ability to provide preventive maintenance, unscheduled repairs, and on-call emergency support.

Make the evidence easy to assess: use clear descriptions of comparable work, relevant technical qualifications, and how your firm would support the stated requirement. Submit only information that directly supports your capability, and allow time for the email to arrive before the deadline.

The VA states that it will not reimburse costs incurred in responding and that submitted documents will not be returned.