How to bid on Systems Integration Services for NYC Education

What the NYC Department of Education is buying

The New York City Department of Education (DOE) is looking for several contractors to design and help deploy computer networks. This work will be at schools and administrative offices across New York City. Services may include evaluating sites, proposing options, designing networks, specifying equipment, ordering materials, and managing deployment and integration.

This is a requirements contract, meaning the DOE expects to award agreements to multiple contractors. These contractors will provide a full range of network deployment and integration services as needed. The bid is divided into three aggregate classes.

Key dates and deadlines

The deadline for bids is September 09, 2039, at 4:00 PM ET. Bids must be submitted via email by this time.

A pre-proposal conference was held on April 30, 2026, at 1:00 PM EST via Microsoft Teams. The bid opening has been postponed, and bidders who submit on time will receive a link to view the livestream.

Who this opportunity suits

This opportunity is suitable for technology firms specializing in systems integration, network design, and deployment. Contractors should be capable of handling various aspects of network projects, from initial evaluation to full integration. Experience with large-scale network infrastructure projects, particularly in educational or administrative settings, would be beneficial.

Firms that can provide a full range of network deployment and integration services are encouraged to bid. The DOE operates over 1,800 schools and administrative offices, indicating a need for contractors who can manage projects across numerous physical locations.

How to respond to this solicitation

To access the bid documents, go to the NYC City Record Online notice and click “View original source.” This will open the notice on NYC's City Record Online. Read the full notice for details on the PIN, pre-bid information, and how to obtain documents.

Bids must be submitted via electronic mail to [email protected]. The subject line of your email must include the solicitation number and your company's name. Attach the completed Request for Bids (named “RFB”) and the Bid Blank documents (named “Bid Blank”) as separate files.

If your files are too large for email attachments, include a link to a Microsoft OneDrive folder in the first line of your email. This OneDrive folder must contain all bid-related documents, including a separate folder and file named “Bid Blank.” Ensure your OneDrive folder name matches your email subject line and that sharing settings allow the DOE to view your documents.

Tips for preparing a competitive response

Carefully review all sections of the Request for Bids to ensure full compliance with all requirements. Pay close attention to the scope of work for each of the three aggregate classes to determine which ones align best with your firm's capabilities.

When preparing your bid, clearly demonstrate your firm's experience with similar network design and deployment projects, especially those involving multiple sites or large organizations. Highlight your technical expertise and your ability to manage complex integration tasks.

Ensure your electronic submission follows all instructions precisely, including email subject line format, attachment naming conventions, and OneDrive sharing settings if applicable. Double-check that all required documents are included and accessible to avoid disqualification.