Bid guide
How to bid on a Requirements Contract for Wood Floor Repair and Replacement for NYC Education
What NYC Education is buying and why it matters
The New York City Department of Education (NYC Education) is seeking a contractor to provide all labor, materials, and supervision for repairing and replacing damaged wood or synthetic flooring systems. This includes temporarily removing furniture, cutting out and removing damaged areas, and legally disposing of old materials.
Work will be performed in various school rooms, such as classrooms, offices, gymnasiums, dance rooms, and auditoriums. This is a requirements contract, meaning the selected vendor will provide services as needed over the contract term. This opportunity is significant for flooring contractors looking for ongoing work with a large public agency.
Key dates and what happens at the deadline
The deadline for bid submissions is September 09, 2999, at 4:00 PM ET. A Pre-Bid Conference was held on Tuesday, May 28, 2024, at 10:00 A.M. The bid opening has been postponed, and a new date has not been provided.
Bids must be submitted electronically or by scheduled hand delivery before the deadline. Electronic submissions are sent via email, and hand deliveries require advance notification to the agency. Failure to meet the deadline or follow submission instructions may result in your bid being disregarded.
Who this opportunity suits
This opportunity is suitable for flooring contractors with experience in both wood and synthetic flooring systems. Firms should be capable of handling projects of varying sizes, from individual classrooms to larger spaces like gymnasiums and auditoriums. The scope includes furniture removal and legal disposal, so vendors should have the capacity for these related tasks.
This contract is ideal for businesses that can provide comprehensive flooring repair and replacement services and are prepared for a requirements-based contract where work orders will be issued as needed by the agency.
How to respond to this solicitation
To access the solicitation documents, you can visit the finance360.org vendor portal. If you cannot download the documents, send an email to [email protected] with the RFB number and title in the subject line. For all questions related to this RFB, email [email protected] with the RFB number and title in the subject line.
Bids can be submitted electronically or by hand delivery. For electronic submissions, email your bid to [email protected]. The subject line must include the solicitation number and your company name. Attach the completed Request for Bids (named 'RFB') and the Bid Blank (named 'Bid Blank') as separate files. If files are too large, include a link to a Microsoft OneDrive folder in the first line of your email, ensuring the folder name matches the email subject line and contains a separate 'Bid Blank' folder and file. For hand delivery, you must email [email protected] at least three business days in advance to schedule a drop-off at 65 Court Street, Brooklyn, NY 11201, Rm 1201. Include 'Paper Submission Request for Solicitation # B4549' in the subject line and provide the name of the person delivering the bid. Common delivery services like FedEx or UPS are not accepted for hard copy submissions.
Practical tips for preparing a competitive response
Carefully review all solicitation documents to understand the full scope of work, technical specifications, and contractual terms. Pay close attention to the requirements for both wood and synthetic flooring, as well as the procedures for furniture handling and disposal. Ensure your bid addresses all aspects of the agency's needs.
When preparing your bid, provide clear and detailed descriptions of your proposed approach, materials, and quality control processes. Highlight your firm's experience with similar projects, especially those involving public institutions or large-scale flooring work. Ensure your pricing is competitive and accurately reflects the costs of labor, materials, and any associated services. Double-check all submission instructions, especially for electronic bids regarding file naming, attachments, and OneDrive links, to avoid disqualification.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from NYC Education; the original posting controls.