Bid guide
How to bid on custodial, janitorial, and sanitation supplies for NYC Education
What NYC Education is buying and why it matters
NYC Education is looking for a contractor to provide and deliver custodial, janitorial, and sanitation supplies to nearly all Department of Education (DOE) facilities. This is a requirements contract, meaning the selected vendor will fulfill ongoing needs for these supplies.
For vendors, this represents a significant opportunity to secure a long-term contract with a large government agency. Supplying essential items like cleaning and sanitation products ensures a steady demand for services.
Key dates and what happens at the deadline
The deadline for submitting bids is September 09, 9999, at 4:00 PM ET. All bid submissions must be sent via email by this time.
A pre-bid conference was held on February 9, 2021. The bid opening date is listed as TBD at 11:00 AM. Bidders who submit their proposals on time will receive a link to view a livestream of the virtual bid opening. The opening will also be recorded and posted online.
Who this opportunity suits
This opportunity is suitable for firms specializing in the supply and delivery of custodial, janitorial, and sanitation products. Vendors should have the capacity to deliver to numerous facilities across New York City.
Experience with large-scale logistics and managing requirements contracts would be beneficial. The relevant category for this bid is facilities, specifically related to maintenance and cleaning supplies.
How to respond to this solicitation
To respond, you must email your bid submission to [email protected]. The subject line of your email must include the solicitation number and your company name (e.g., B3482 - ENTER COMPANY NAME).
Attach the completed Request for Bids (RFB) and the Bid Blank documents as separate files. Name the Bid Blank attachment 'Bid Blank' and the RFB attachment 'RFB'. If your files are too large for email, include a link to a Microsoft OneDrive folder in the first line of your email. The OneDrive folder name must match your email subject line, contain a separate folder named 'Bid Blank' with the bid blank file inside, and only include bid-related documents. Ensure your OneDrive share settings allow anyone with the link to view and download files.
Practical tips for a competitive response
Carefully review all solicitation documents to understand the full scope of supplies required and any specific delivery instructions. Ensure your pricing is competitive and reflects the scale of a requirements contract for a large agency.
Pay close attention to the submission instructions, especially regarding email subject lines, attachment naming, and OneDrive sharing settings. Any deviation could lead to your bid being disregarded. Double-check that all required forms are completed accurately and thoroughly before submission.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from NYC Education; the original posting controls.