How to bid on Fresh and Frozen Bakery Products Distribution for NYC Education

What NYC Education is buying

NYC Education is seeking a requirements contract for the acquisition, warehousing, handling, and distribution of fresh, frozen, and par-baked bread and related grain products. These products will be supplied to approximately 1,300 schools across New York City. The solicitation covers six aggregate classes and 64 individual items.

Key dates and deadlines

The deadline for submitting bids is September 09, 2039, at 4:00 PM ET. A pre-bid conference was scheduled for August 20, 2025, at 11:00 A.M. on Microsoft Teams Live. The bid opening is postponed until further notice.

Who this opportunity suits

This opportunity is suitable for businesses specializing in food distribution, particularly those with experience in bakery products and large-scale logistics. Firms capable of managing the acquisition, storage, handling, and distribution of fresh and frozen goods to numerous locations within New York City should consider this bid. The contract requires handling a wide range of grain products across 64 items within six aggregate classes.

How to respond

To access the solicitation documents, go to the NYC Education infohub website under 'open-doe-solicitations/request-for-bids'. If you cannot download the documents, email [email protected] with the RFB number and title in the subject line. For questions, email [email protected] with the RFB number and title.

Bids can be submitted electronically or by hand. For electronic submissions, email your bid to [email protected]. The subject line must include the solicitation number and your company name. Attach the completed Request for Bids (named 'RFB') and the Bid Blank (named 'Bid Blank') as separate files. If files are too large, include a link to a Microsoft OneDrive folder as the first line of your email. Ensure the OneDrive folder name matches your email subject line and contains a separate folder and file named 'Bid Blank'. Make sure your OneDrive share settings allow anyone with the link to view and download the files.

For hand-delivered bids, you must email [email protected] at least three business days in advance, with 'Paper Submission Request for Solicitation # B5936' in the subject line. Include the name of the person delivering the bid or state it will arrive by messenger. Deliver bids to 65 Court Street, Brooklyn, NY 11201, Rm 1201. Failure to provide advance notice may result in your bid not being received.

Tips for a competitive response

Carefully review all 64 items across the six aggregate classes to ensure your firm can meet the specific product requirements. Highlight your experience in large-scale food distribution, especially to multiple locations, and your capabilities in managing both fresh and frozen inventory. Detail your warehousing, handling, and distribution processes to demonstrate efficiency and reliability.

Pay close attention to the submission instructions, especially for electronic bids using OneDrive. Ensure all links are accessible and permissions are correctly set to avoid disqualification. If submitting a hard copy, strictly follow the advance notification procedure. Confirm receipt of your electronic bid by emailing Gabriel Soriano at [email protected] or Juanne Inniss at [email protected] if you do not receive a confirmation.