How to bid on Cleaning Products and Supplies for NYC Education

What NYC Education is buying

NYC Education is looking for a vendor to provide environmentally friendly cleaning products and supplies through a requirements contract. This includes items such as garbage cans and parts, buckets, mops, various detergents, bleach, oven and grill cleaners, and sanitizing towels.

Deliveries will be made to the Office of Food and Nutrition Services (OFNS) warehouse and to individual high school locations across New York City. This is a significant opportunity for suppliers of cleaning products to secure a long-term contract with a large agency.

Key dates and deadlines

A Pre-Bid Conference will be held virtually on Tuesday, October 28, 2025, at 10:00 A.M. ET on Microsoft Teams Live. You should register for this webinar to get important information directly from the agency.

The deadline for bid submissions is September 09, 2039, at 4:00 PM ET. Bids must be submitted via email. The bid opening is postponed until further notice, but will be conducted virtually.

Who this opportunity suits

This opportunity is ideal for businesses that supply a wide range of cleaning products and supplies, particularly those with environmentally friendly options. Vendors should be capable of managing deliveries to multiple locations, including a central warehouse and various high schools citywide.

Firms specializing in facilities supplies and those with experience in large-scale distribution will find this contract suitable.

How to respond

To access the solicitation documents, you need to go to the NYC City Record Online. The full notice contains details on how to download the Request for Bids (RFB) and other necessary documents. If you cannot download them, email [email protected] with the RFB number and title.

All questions related to this RFB must be emailed to [email protected], including the RFB number and title in the subject line. Bids must be emailed to [email protected]. The subject line of your bid submission email must include the solicitation number and your company name. Attach the completed RFB and Bid Blank documents as separate files, named 'RFB' and 'Bid Blank' respectively.

If your files are too large for email attachments, you can include a link to a Microsoft OneDrive folder in the first line of your submission email. Ensure the OneDrive folder name matches your email subject line and contains a separate folder and file named 'Bid Blank'. Make sure your share settings allow anyone with the link to access the files. You may also choose to hand-deliver a paper bid, but you must provide advance notice by emailing [email protected] at least three business days prior to your planned drop-off.

Tips for a competitive response

Attend the pre-bid conference to gain insights directly from NYC Education and clarify any ambiguities. This is a good opportunity to understand the agency's specific needs and expectations for environmentally friendly products.

Carefully review all solicitation documents to ensure your bid meets every requirement, especially regarding product specifications and delivery logistics. Since this is a requirements contract, clearly demonstrate your capacity to consistently meet demand over the contract period.

Pay close attention to the electronic submission instructions, including email addresses, subject line format, and file naming conventions. If using OneDrive, double-check that your share link permissions are correctly set to allow access. Confirm receipt of your electronic bid by emailing Gabriel Soriano at [email protected] if you do not receive a confirmation.