How to bid on Asbestos Sampling, Analysis, and Monitoring for NYC Education

What NYC Education is buying

The NYC Department of Education (DOE) is seeking a contractor to provide asbestos inspection, project monitoring, bulk and air sampling, laboratory analysis, and reporting services. This includes preparing ACP-5 forms for schools and other buildings.

This is a requirements contract, meaning the selected vendor will provide these services on an as-needed basis. The work must be performed by or reported and sealed by an NYC DEP-certified asbestos investigator. This opportunity is suitable for environmental firms specializing in asbestos abatement and monitoring services.

Key dates and deadlines

A Pre-Bid Conference will be held virtually on Monday, April 20, 2026, at 11:30 A.M. ET on Microsoft Teams Live. Attending this conference is recommended to understand the project requirements and ask questions.

Bids are due by Thursday, August 27, 2026, at 4:00 P.M. ET. The bid opening will be conducted virtually on Friday, August 28, 2026, at 11:00 A.M. ET. Bidders who submit on time will receive a link to view the livestream of the bid opening.

Who this opportunity suits

This solicitation is ideal for environmental consulting firms and laboratories with expertise in asbestos inspection, sampling, analysis, and project monitoring. Vendors must have personnel who are NYC DEP-certified asbestos investigators to perform or seal the required work.

The contract involves working within NYC Public Schools and other DOE buildings, so experience in similar institutional settings is beneficial. Firms with a strong track record in environmental compliance and hazardous material management will be well-suited.

How to respond to this solicitation

To access the solicitation documents, go to the NYC City Record Online notice. The notice contains details on how to download the Request for Bids (RFB) from the NYC DOE InfoHub. If you cannot download the documents, email [email protected] with the RFB number and title.

Bids must be submitted via email to [email protected]. The subject line of your email must include the solicitation number and your company name. Attach the completed RFB and Bid Blank documents as separate files, named 'RFB' and 'Bid Blank' respectively. If your files are too large for email attachments, you must provide a Microsoft OneDrive link in the first line of your email, ensuring the OneDrive folder and its contents are correctly named and accessible.

For questions related to this RFB, email [email protected] with the RFB number and title in the subject line. If you plan to submit a hard copy (paper) bid, you must notify [email protected] at least three business days in advance of your intended delivery date and time.

Tips for a competitive response

Carefully review all sections of the Request for Bids to ensure full compliance with all instructions and requirements. Pay close attention to the specific naming conventions for email attachments or OneDrive folders and files, as incorrect formatting can lead to your bid being disregarded.

Ensure that all required certifications, especially the NYC DEP-certified asbestos investigator credential, are current and clearly documented in your submission. Highlight your firm's experience with similar projects in educational or public institutional settings.

Attend the virtual Pre-Bid Conference to gain insights and clarify any ambiguities directly with the agency. This is an excellent opportunity to understand the agency's expectations and ask questions that can strengthen your proposal.