Bid guide
How to bid on Cooling Tower Repair and Maintenance for NYC Education
What NYC Education is buying
NYC Education is seeking a contractor to provide all necessary labor, materials, and supervision for the maintenance, service, and repair of cooling towers and related equipment. This work will be performed at designated schools and administrative buildings within the NYC Department of Education system.
This is a requirement contract, meaning the selected vendor will be responsible for these services as needed over the contract term. It's an opportunity for firms specializing in HVAC and cooling system services to secure ongoing work with a large public agency.
Key dates and what happens at the deadline
The deadline for bid submissions is September 3, 2026, at 4:00 PM ET. All bids must be submitted by this time.
A pre-bid conference will be held virtually on Tuesday, February 24, 2026, at 2:00 PM. Attending this conference is highly recommended to understand the project scope and ask questions. The virtual bid opening will take place on Friday, September 4, 2026, at 11:00 AM ET.
Who this opportunity suits
This solicitation is suitable for businesses with expertise in facilities maintenance, specifically in the repair and servicing of cooling towers and related HVAC equipment. Vendors should have the capacity to provide both labor and materials across multiple locations in New York, NY.
Firms with a strong track record in commercial or institutional cooling system maintenance will find this opportunity aligns well with their capabilities. The category for this bid is facilities.
How to respond to this solicitation
Bids must be submitted via electronic mail to [email protected]. The subject line of your email must include the solicitation number and your company name. Attach the completed Request for Bids (RFB) and the Bid Blank documents as separate files, named 'RFB' and 'Bid Blank' respectively.
If your files are too large for email attachments, you must use Microsoft OneDrive. Include a link to your OneDrive folder as the first line of your submission email. The OneDrive folder name must match your email subject line, and it must contain a separate folder named 'Bid Blank' with the bid blank file inside. Ensure your OneDrive share settings allow anyone with the link to view and download the files. You can also submit a paper bid by providing at least three business days' advance notice via email to [email protected], stating your intent to hand-deliver to 65 Court Street, Brooklyn, NY 11201, Rm 1201. Common delivery services like FedEx, UPS, or USPS are also accepted.
Tips for preparing a competitive response
Carefully review all sections of the Request for Bids document to ensure full compliance with all requirements. Pay close attention to the scope of work, technical specifications, and any specific certifications or licenses required for cooling tower maintenance.
Attend the virtual pre-bid conference to gain clarification on any ambiguities and to understand the agency's expectations directly. Prepare your bid well in advance of the deadline, especially if using OneDrive for large files, to ensure all links are functional and permissions are correctly set. Double-check that all required forms are completed accurately and submitted in the specified format to avoid disqualification.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from NYC Education; the original posting controls.