Bid guide
How to bid on Landscape Maintenance for NYC Citywide Administrative Services
What the agency is buying and why it matters
The NYC Department of Citywide Administrative Services (DCAS) was seeking contractors for landscape maintenance, irrigation system maintenance, and maintenance of irrigation systems with rainwater harvesting tanks. These services were for various city facilities across the five boroughs of New York City, all under DCAS jurisdiction.
This specific bid has been canceled, meaning no award will be made from the previous submissions. However, DCAS plans to release a new solicitation for these services shortly. This indicates an ongoing need for these services, presenting a future opportunity for vendors in this field.
Key dates and what happens at the deadline
This solicitation has been canceled. The original bid submission due date was January 27th, 2021, at 11:00 a.m., which was later changed multiple times to March 10th, 2021, March 24th, 2021, and April 14th, 2021, all at 11:00 a.m. ET. The final cancellation notice was issued on September 09, 9999.
Since the bid is canceled, there is no active deadline for this specific opportunity. Vendors should look for a new solicitation to be released by DCAS in the near future.
Who this opportunity suits
This opportunity, once re-issued, will suit firms specializing in landscape maintenance, irrigation system installation and repair, and potentially those with expertise in rainwater harvesting systems. Companies with experience maintaining facilities in an urban environment, particularly within New York City, would be well-suited.
The work involves furnishing all labor, material, and equipment, so firms must have the capacity to manage comprehensive landscape and irrigation services across multiple locations.
How to respond (for the new solicitation)
While this bid is canceled, the process for the new solicitation will likely be similar. Interested parties should monitor the City Record On-Line at nyc.gov/cityrecord for the new bid documents once they are released. You can find solicitations by their PIN or title.
To view documents or submit a response for the new solicitation, you will likely need to search the PIN on City Record Online or register a free vendor account in PASSPort and respond before the due date. The previous solicitation accepted electronic bid submissions through a specific link, and it is strongly recommended that bidders submit electronically. Physical paper bids were also accepted under specific conditions.
Practical tips for preparing a competitive response
For the upcoming rebid, ensure your company's qualifications and experience in landscape and irrigation maintenance are clearly articulated. Highlight any past work with municipal or large-scale facilities, especially those with complex irrigation or rainwater harvesting components.
Pay close attention to all instructions for electronic submission, including file formats (e.g., single PDF) and submission deadlines. If a pre-bid meeting is offered for the new solicitation, attend it to clarify any questions and understand the agency's expectations. Prepare any written questions in advance and submit them by the specified deadline to the authorized agency contact.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from NYC Citywide Administrative Services; the original posting controls.