How to bid on elevator design services for the Department of Veterans Affairs

What the VA is seeking

The Department of Veterans Affairs is seeking an engineering firm to design upgrades and replacements for 21 elevators at the Cincinnati VA Medical Center in Ohio and the Ft. Thomas Domiciliary in Kentucky.

The design work includes surveys, schematics, plans, cost estimates, construction drawings and specifications, plus construction-period services. The elevators are deteriorated, outdated, frequently out of service, or have components that are no longer available.

Deadline and submission limit

This is a request for information (RFI), published October 16, 2026. The SF 330 package is due by November 2, 2026, at 11:00 AM ET.

The VA will accept electronic submissions only. Submit one file, no more than 50 pages; only the first 50 pages will be evaluated. The email and all attachments together must not exceed 15MB. The notice states that larger emails may be rejected and considered non-responsive.

Who this opportunity may suit

This opportunity may suit engineering firms with professional qualifications and specialized experience in elevator design, upgrades, and replacement work. Firms should be able to show relevant projects completed within the past five years.

The VA lists professional qualifications, technical experience, capacity, past performance, geographic familiarity, construction-period services experience, and plans to use small-business subcontractors among its evaluation considerations.

How to access and submit

To open the opportunity, click “View original source” on the portal. If the first click opens the portal homepage, click it again to go directly to the bid. A free account may be needed to view documents.

Email one electronic SF 330 file to the contract specialist at [email protected] by the deadline. Include notice number 36C25027R0008 in the subject line, and put your firm’s point of contact and UEI in the email body. Do not send a hard copy.

Prepare a focused SF 330 package

Choose recent projects that clearly demonstrate relevant elevator design experience, and make sure each cited project falls within the past five years. Use the limited page space for information that supports the listed evaluation criteria.

Describe your team’s qualifications, capacity, past performance, and experience providing construction-period services such as field inspections and submittal review. If applicable, identify the small businesses you plan to use as subcontractors.

Before sending, confirm the package is a single file, is within the page and size limits, and that the email subject and body contain the requested details.