How to bid on HVAC oversight services for the VA in Poplar Bluff

What the VA is requesting

The Department of Veterans Affairs is seeking VPIH oversight services for construction to remove and replace end-of-life HVAC equipment in Building 1 at the John J. Pershing VA Medical Center in Poplar Bluff, Missouri. The oversight work is planned across four phases lasting 12, 12, 14 and 8 days.

This is a request for qualifications, not a request for proposals, and the announcement does not make an award. Firms will be evaluated on their demonstrated competence and qualifications. The VA says it will not reimburse response costs and is not obligated to award a contract.

Deadline and what happens next

Submit the completed SF 330 package by November 2, 2026, at 2:00 p.m. Central Time. The listing also gives 3:00 p.m. ET; use the stated Central Time deadline when preparing your submission.

The VAMC Evaluation Board will evaluate the qualifications and provide its final selection list to the Contracting Officer. Any contract award depends on funding availability. The related construction contract is projected to end December 27, 2028.

Who this opportunity suits

This opportunity is restricted to service-disabled veteran-owned small business A/E firms. Only firms verified and listed in the SBA registry will be considered.

The notice lists NAICS 562910, Remediation Services, with a $25 million small-business size standard. It calls for VPIH oversight qualifications related to HVAC replacement construction.

How to submit your qualifications

Send one completed SF 330 qualification package, including Parts I and II and all consultants, electronically to Matthew Finley and Lucia Cowsert at the email addresses stated in the notice. The package must include an organizational chart for the firm, excluding consultants, and a design quality management plan in Part I, Section H. The notice says not to incorporate submission information by reference.

To access the opportunity, click “View original source” above. If the first click opens the portal homepage, click it again to open the bid. A free account may be needed to view documents, though some bids do not require one.

The notice says procedural questions or requests for submission assistance must be sent by email only to the listed VA contacts. Personal visits to discuss the announcement are not allowed.

Prepare a clear, complete SF 330

Check that the firm meets the SBA verification requirement before spending time on the package. Confirm that Parts I and II are complete and that every consultant is included.

Make the firm’s relevant qualifications easy to assess, and ensure the organizational chart and design quality management plan are included in the specified section. Review the package for consistency and completeness before sending it.

Allow time to submit before the deadline and confirm that the electronic package reaches both named recipients. The notice states that the government will not reimburse costs for preparing a response.