Bid guide
How to bid on water system leak detection for the City of Bentonville
What Bentonville is buying
The City of Bentonville’s Water Department seeks qualified, licensed, and insured contractors to survey about 372 miles of water transmission and distribution mains for leaks. The work must use industry-standard methods consistent with the current AWWA Manual M36 edition, or a later edition in effect when the work is performed.
Contractors must provide regular updates and a final report documenting leak locations, estimated water loss rates, and survey findings. The initial contract is one year, with annual renewals by mutual written agreement for a maximum total term of five years. The City may award to one or multiple proposers.
Deadline and contract term
Proposals are due November 23, 2026, at 3:00 PM ET. Submit an electronic response through the agency’s Beacon portal before the deadline.
The solicitation was published November 1, 2026. The proposed contract begins with a one-year term; renewals require mutual written agreement and may extend the total term to no more than five years.
Who this opportunity suits
This RFP may suit firms experienced in water-main leak detection and water loss surveys, particularly contractors able to document findings across a large system. The solicitation calls for properly qualified, experienced, licensed, and insured contractors.
Relevant capabilities include industry-standard leak detection methods and the ability to report leak locations, estimated water loss rates, and survey findings.
How to access and submit the RFP
Click “View the original posting” to open the solicitation page on the City’s Beacon portal. You can view the page publicly without signing in.
Review the description, attachment list, deadlines, and buyer contact shown on that page. To download documents, join the interest list, or submit electronically, create a free Beacon supplier account and respond before the due date.
Prepare a clear, credible response
Explain how your team will survey the stated mileage, identify and verify potential leaks, and use methods consistent with the specified AWWA manual. Describe relevant experience and show that your firm meets the stated qualification, licensing, and insurance requirements.
Make your plan for regular updates and the final report easy to assess. Check that the report approach covers leak locations, estimated water loss rates, and survey findings, and review the portal’s attachments and instructions before submitting.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Bentonville; the original posting controls.