How to bid on pneumatic pumps and fittings for the City of Toledo

What the City of Toledo is buying

The City of Toledo’s DPS/Solid Waste is seeking quotes for pneumatic pumps, wellheads and fittings for the Gas Collection and Control System at Hoffman Road Landfill. This is an equipment solicitation, listed as Solicitation 10008740.

The bid requires pump performance curves, product cut sheets, delivery lead time and a bid guaranty. Suppliers that can provide the specified equipment and prepare the required technical and bid documents may find this opportunity relevant.

Key date and what happens at the deadline

The bid is listed as published October 23, 2026, with a deadline of November 10, 2026 at 1:30 PM ET. The description also says a bid deadline is not provided, so confirm the current due date and time in the PlanetBids listing and its addenda before submitting.

Submit electronically through PlanetBids before the confirmed deadline. A submission is not complete until PlanetBids issues an email confirmation. If you use a cashier’s or official check for the bid guaranty, it must also reach the City’s Division of Purchases and Supplies by the due date and time.

Who this opportunity suits

This opportunity may suit equipment suppliers serving landfill gas collection and control systems, including firms that can provide pneumatic pumps, wellheads, fittings and a pump cleaning station. The solicitation is categorized as equipment.

Before bidding, confirm that you can provide the requested product documentation, certified pump performance curves at 80, 100 and 120 psi, estimated delivery lead time after receipt of a purchase order, and the required bid guaranty.

How to access and submit the bid

Open the City of Toledo PlanetBids listing for Solicitation 10008740. PlanetBids may ask you to complete a human-verification check. To download documents, receive addenda and submit an electronic bid, register a free vendor account with the City of Toledo.

Complete the e-bid line items and submit the required project paperwork, signed vendor contract, cut sheets for the wellheads, pumps and pump cleaning station, estimated delivery lead time, certified pump performance curves, and bid guaranty. Bid prices must use two decimal places, and only one price per line item is accepted. Check the Documents and Bid Information tabs for the forms and guaranty instructions.

A bid guaranty must be a bid bond or a cashier’s or official check on a solvent bank. Upload a scan with your bid. If using a check, make it payable to City of Toledo; company and personal checks are not accepted, and the original check must arrive by the deadline. An original bid bond does not need to be sent to the City. A bid without a guaranty will be deemed non-responsive.

Practical preparation tips

Use a submission checklist and match each required document to the relevant product and line item. Make sure the performance curves cover all three listed pressures and that cut sheets clearly identify the offered pumps, wellheads and pump cleaning station.

Review the PlanetBids Documents and Bid Information tabs and check for addenda before submitting. Allow time to complete the electronic bid and, if using a check, to deliver it to the City by the deadline. Keep the PlanetBids confirmation email as evidence that the electronic transmission completed.

Check whether your company’s city and annual paperwork is already on file. The solicitation says certain documents are submitted once for the duration of City contracts or once for bids submitted in 2026; companies are responsible for updating applicable documents if information changes.