How to bid on the OUT Facility Training Room for the City of Oxford

What the City is buying

The City of Oxford, Mississippi, is seeking qualified contractors to build a new second floor within the existing OUT Facility at 409 McElroy Drive. The space will accommodate a training room and offices.

This is an invitation for bids for construction work. Contractors experienced with building construction may find it relevant.

Key dates and deadline

A pre-bid meeting is scheduled at City Hall for November 10, 2026, at 10:00 a.m., followed by a site walk-through. Attendance is strongly encouraged but not required.

Bids are due November 24, 2026, at 1:00 p.m. The bids will then be publicly opened and read aloud. The deadline in the listing is shown as 2:00 p.m. ET; the invitation for bids states 1:00 p.m. Be sure to confirm the controlling deadline in the bid documents and allow time to submit.

Who this opportunity suits

This opportunity suits qualified construction contractors able to take on work inside an existing facility. Bidders must comply with applicable Mississippi contractor licensing and certificate-of-responsibility laws.

The successful bidder will be required to provide performance and payment bonds.

How to access the documents and submit

Register for an account in the Plan House plan room to download the construction drawings, technical specifications and addenda. Registration also adds you to the plan holders list. Printed sets are available to order.

Submit your bid by hand delivery, U.S. mail or electronic submission, following the invitation’s instructions. Hard-copy bids go to the City of Oxford, Attention: Leslie McCormick, City Clerk, 107 Courthouse Square, Oxford, MS 38655. Mark the outside of the envelope “OUT FACILITY TRAINING ROOM – BID PROPOSAL.”

Include a bid bond or certified check of at least 5% of your total bid. Bids without the required bid security will be considered unresponsive. Bid bonds may be submitted electronically; certified checks must be delivered in person or by mail.

Prepare a complete, competitive bid

Review the drawings, specifications and addenda before pricing the work. Use the site walk-through to understand the existing facility and identify questions that could affect your estimate.

Check that your bid follows the required submission method and includes the correct bid security. Leave enough time for delivery, especially if sending a hard-copy bid or certified check.

For questions about website registration, document access or electronic submission, contact Plan House Printing at (662) 407-0193. For questions about project documents, contact Howorth & Associates Architects at (662) 234-7444 or [email protected].